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Email and contacts

Read your mail in Jackdaw, send through the assistant, and choose whose mail the brain keeps.

Before you start

Connect a mailbox first. See Connect email.

Contacts are the gate

Your contacts decide whose mail comes in and who the assistant may email.

  • Mail is stored only when it comes from a contact, or from one of your own logins.
  • The assistant sends only to contacts and your own addresses.
  • Remove a contact and both stop.

Each contact holds one or more email entries. An entry is a full address (sam@example.com) or a whole domain (@example.com, anyone there). A domain entry does not cover sub-domains.

Add a contact

  1. Open Contacts and create a contact.
  2. Fill in the name, company and one email entry per row.
  3. Write a Description: who this is, for the AI. For example: “Our electrician. Only works Tuesdays.”
  4. Save.

Their new mail starts arriving, and the last 90 days of their mail is fetched in the background.

You can also tell the assistant: “Add Sam at Acme, sam@example.com.”

Find senders you missed

Discover (under Review, or Discover senders on the Email screen) lists recent senders who are not contacts yet. Add one with a click. It reads your mailbox live and stores nothing until you add someone.

Read mail

Email shows stored mail by account and folder. Attachments are read too, so a PDF quote is searchable by its contents.

Ask the assistant about the content, not the message:

  • “What did Sam quote for the roof?”
  • “Summarise this week’s mail from Acme.”

Send mail

Jackdaw has no compose window. Ask the assistant:

  • “Reply to Sam and say Tuesday works.”
  • “Email Sam the Site Handover page.” (sends the page as formatted HTML)

Mail goes out through your own provider, from your own address. Sending needs your approval by default: each email waits in Pending until you approve it.

If it fails

  • Someone’s mail is missing: they are not a contact, or their entry does not match the address they send from. Check Discover.
  • The assistant refuses to send: the recipient is not a contact. Add them first.

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